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If you've ever participated in a meeting, and you weren't physically in the office, you likely benefitted from video conferencing technology.
The technology connects with video conferencing apps to provide a high-quality video and audio experience for in-office and remote meeting attendees. When companies take advantage of video conferencing technology, they see benefits like clearer communication, increased efficiency, meeting attendee engagement, and the opportunity to collaborate with people who are distributed across multiple locations.
Let's demystify video conferencing technology and learn how you can use it to make your meetings even better.
Video conferencing technology allows people who work in different locations, to communicate. The technology provides live audio and visual connections between two or more people who are distributed across different areas.
Since video conferencing technology includes audio and visual elements, there are a few AV components that are often involved:
The best video conferencing technology is interoperable. But, what does this mean?
Interoperability means the video conferencing software can connect to and work with different software, applications, and devices.
Let's say a video conferencing camera has the ability to connect with a variety of video conferencing software (e.g., Zoom, GoToMeeting, Skype) -- this is an example of interoperable video conferencing technology.
When teams use video conferencing technology, they see a number of benefits. It allows distributed teams to connect and have meaningful conversations, with full audio and video. Plus, the technology can be used for a variety of meeting types. Depending on the video conferencing setup or situation, video conferencing technology can be used for:
Video conferencing technology often consists of a few key components. There are endpoints, like a computer or a telepresence system, that's used by meeting participants. For example, one endpoint would be a remote worker's laptop while the other endpoint is a computer in a conference room.
These two endpoints are connected to a video conferencing server that allows them to communicate. Oftentimes, peripheral technology is used during video conferencing. This includes microphones, speakers, cameras, and echo cancellation equipment.
There's a variety of video conferencing technology and they all provide different features. Depending on the technology you use, there can be additional tools that enhance the video conferencing experience, like instant messaging, content sharing, and meeting recording.
If you're considering a video conferencing technology, there are different options you can choose from. Here are a few common video conferencing tools you can use.
Telepresence is an immersive video conferencing experience where all attendees, whether they're remote or in the office, feel as though they're having an in-person conversation. It often involves multiple screens or monitors so remote workers feel as though they're in the meeting room.
This telepresence setup features three screens that face the meeting room table. This way, in-person and remote employees can interact face-to-face.
With desktop video conferencing, all the conferencing hardware and software is built-in to the computer. This is one of the simplest video conferencing setups, as video conference attendees can participate with their desktop or laptop computer. These devices have the necessary software, cameras, speakers, and microphones built-in -- making it easier for remote workers to join the conference.
Imagine you're working from home and using your MacBook to Zoom into a meeting. This is an example of desktop video conferencing.
Room-based video conferencing means the technology is integrated into the meeting room itself. Screens or monitors, a video camera, a microphone, and a speaker are installed in the room, so meetings can be held between people in the conference room and those who are remote.
In this meeting room, the video camera and screens are on the wall, and the microphone and speaker are on the table.
With a video conferencing setup, you'll be able to run successful meetings and connect with colleagues no matter their location.
Looking for more? Learn how to get rid of voice echoing in your video conference meeting next.