Getting video conferences started is one of the biggest challenges people face when getting a meeting started. In fact, the 2019 State of Remote Work report found that more than 50% of video conferencing users are wasting nearly 10 minutes per meeting on meeting setup.

Join Thousands of Remote Workers by Subscribing to Our Blog →

This time could be used much more productively if you have an all-in-one video conferencing solution like the Meeting Owl Pro. Its plug-and-play functionality makes it easy to get your video conference up and running in no time. Here are the steps to set up your Meeting Owl Pro.



1. Place your Owl on the conference room table.

Place your Meeting Owl Pro on the conference room table

In a small huddle room that fits two to four people, place the Owl in the center of the table, at least 12 inches from the TV. If you're meeting in a larger conference room (up to 15 feet by 20 feet), place the Owl in the center of the table. It should be at least three feet from the TV, but no more than eight feet from the farthest participant.

Feel free to experiment with the placement of the Owl to best suit your meeting’s needs. Check out these Meeting Owl use cases to see how the Meeting Owl Pro can work for you.


2. Turn the Owl over and plug in the USB cable and power adapter.

Turn the Owl over and plug in the USB cable and power adapter.

Connect the Meeting Owl Pro to an in-room computer or laptop via USB and plug the Owl into power.


3. Download the Meeting Owl mobile app and register your Owl.

Download the Meeting Owl mobile app and register your Owl.

Download the app and register your Meeting Owl Pro to unlock it, activate your warranty, and run a meeting. Your Owl doesn't need to be connected to WiFi to run a meeting. However, there are software updates that a released periodically with enhancements and new features to help your Meeting Owl Pro run even better. To receive these updates, the Owl will need to be connected to WiFi.


4. Load your video conferencing platform and choose the Meeting Owl for audio and video.

Load your video conferencing platform and choose the Meeting Owl for audio and video.

Load your video conferencing platform and select the Meeting Owl as your video, microphone, and speaker. The Meeting Owl works with video conferencing software like Zoom, GoToMeeting, Skype, Cisco WebEx, and more. Here's a full list of compatible video conferencing software options.


5. Connect or cast your computer to your TV to display the Owl's video.

To see the Meeting Owl’s video output on your in-room monitor or TV, you need to cast the video feed. Depending on your computer/video display setup, this can be done via HDMI cable, Chromecast, Miracast, or screen mirroring. Here are all the ways to project to your monitor or TV.


6. Start your meeting.

Once the setup is done, you're ready to get your meeting started. Here are our tips for running a successful meeting so you can make the most of your time. Looking for more? Learn how the Meeting Owl Pro enables your meeting room for Smart Meeting Room features next.

New call-to-action