One of the biggest issues that has surfaced around remote work is how to handle meetings. With 56% of global companies allowing remote work, remote and hybrid meetings are growing immensely. It can be hard to effectively communicate in meetings with members dialing in from around the globe. How does one make sure that all employees in the meeting feel engaged? Is there a certain number of people that should be present during the meeting? How do you keep everyone responsible for their part of the meeting?
We have a few tips that may help you answer these questions about making meetings remote-inclusive (unlike this one.)
Having a remote meeting with a large number of participants can hinder the overall productivity of the meeting. Too many people in a remote meeting can lead to distractions and lack of focus. Capping your remote meetings at 5 people keeps teams more engaged. If you have a large team, frequent meetings with fewer people will do better at ensuring everyone’s voice is heard.
It is important that your team knows that their opinions and ideas are welcomed and valued. If your team doesn’t feel that managers and executives have an “Open Door Policy” then they are more likely to shut down and not be engaged. Your senior leaders need to encourage a “no question is a bad question” approach. This is how you make everyone feel comfortable with expressing their opinions and ideas.
Assign each participant at the meeting a responsibility during the meeting as well as a follow-up item. This will keep everyone accountable for their tasks in the meeting and require them all to be engaged even after the meeting. Assigning talks points will make sure that everyone is ready and prepared for the upcoming meeting. Also, use Slack as a place for everyone to input their follow-up items from the meeting to stay engaged afterwards as well.
Communication in the workplace is extremely important, especially with a remote team. It is essential to make sure that everyone on the call feels that it is an open environment where ideas and opinions can flow naturally without judgement. Along with great communications comes the tools to enable this. The Meeting Owl and Slack are two tools are the forefront of remote communication. Use these tools and tips to ensure that communication with your team is pushing your company forward.